Virtual Administrative Assistant: A Definitive Guide for Entrepreneurs

Admin Virtual Assistant: A Definitive Guide for Entrepreneurs


Setting up a business could sometimes mean wearing many hats during the first few months of operation. While personally handling multiple responsibilities has its perks, as an owner, you’ll need to expand your team to focus on big-picture strategies. For starters, administrative assistants can effectively help unload some tasks off your hands. 

Now, you don’t have to hire a full-time and onsite admin aid to get a lot of work done. Thanks to today’s advanced technologies and growing telecommuting trends, you have access to a massive pool of talents from anywhere in the world to find the best candidates who suit your business needs.

Learn more about what an admin virtual assistant (VA) can do and why you should hire one in the article below.

What is an Admin Virtual Assistant?

An admin VA is an independent contractor who provides administrative services. Often, they already have several years of professional experience as an office assistant or manager. Admin VAs handle the same tasks as a clerk or secretary in an office but do them remotely. Moreover, because they are independent contractors, they are often compensated differently than full-time employees.

5 Responsibilities of an Admin Virtual Assistant

Even though an admin VA is not a team member physically reporting to work, they can perform numerous tasks that help with the company’s day-to-day activities, including:

  1. Answering emails and phone calls

Answering emails and phone calls can take up time and hinder you from completing more essential duties. With an admin VA onboard, you can focus on core business work while they carry out your phone and email correspondence

  1. Managing the calendar

Handling a tight schedule alone can cause you to miss important appointments or personal errands. An admin VA can help manage your calendar and track your schedules to ensure that you get things done on time and that there will be no conflicts timetabled in your week.

  1. Drafting documents and presentations

Most business workflows require the creation of proposals and reports to share with partners or clients. However, making a comprehensive presentation can be very time-consuming. As such, an admin VA can save you time by preparing the file for you. 

  1. Booking travel arrangements

Making travel arrangements include liaising with different people. You’ll have to book convenient flights, ideal accommodation, and everything in between. As these tasks can often be confusing, an admin VA smooths out all of these arrangements for you, so all you’ll have to do is show up.

  1. Carrying out research

An admin VA can help you gather all the information you need for your business, from market research to competitor analysis. You can skip endless searching on the internet, as an admin VA can present you with a summary of their research that’s comprehensive and in no time.

Benefits of Hiring an Admin Virtual Assistant

Now that you know what they can do for your company, here are a few benefits of hiring a virtual assistant.

  • Saves operating costs

Hiring an admin VA costs less than hiring a full-time employee. With an admin VA, you can save up on training costs, as some are already experts in their field. You can also pay VAs at an hourly rate and have them get started right away if needed.

  • Increases productivity

Since an admin VA offloads tasks from you and your in-house staff, full-time and contractual employees get more work done faster. Moreover, VAs who have been working remotely for a long time are used to their setup already that they refrain from slacking off and missing deadlines, with client satisfaction always in mind.

  • Improves quality of work

There will always be non-essential chores waiting to get done during a regular workday. Imagine how productive your workflow can be if you dedicated your day growing your business and letting an admin VA handle menial tasks.

  • Frees up time in your business and personal life

With their track record to show, you can depend on an admin VA to finish their jobs and even juggle different demands to run your operations better. As they aid in easing some duties off your plate, you get more time to focus on other matters, whether work-related or otherwise. 

  • Charges with flexible payment methods

Admin VAs usually have flexible payment and pricing methods. They can charge in ways such as pay-as-you-go, pay-per-project, pay-per-hour, or full-time assistance plan. As such, you can be sure to get the best service that fits your budget and preferred payment method. 

Provide Your Business the Support It Needs

Your company can run more smoothly if you have someone who can help you do a little bit of everything. In today’s digital landscape, you can easily hire an admin VA from a virtual assistant business and get a lot of your tasks accomplished in no time. Having the assistance of an admin VA can bring you a more productive workflow and lead you to greater business growth.

Outsource Access provides expert virtual assistants, including highly-skilled admin VAs, perfect for starting or expanding enterprises. All Outsource Access VAs have gone under rigorous training to provide exemplary service to their clients. Check out our process or book a call to learn how we can provide your business the support it needs today!

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